Farm Records & Budgeting
Keeping simple, useful records; costing your enterprises; and budgeting the farm's money, on paper or with the AgriPlan app
First edition, September 2026 · Vinfarm Farming Library
Buying several? The Starter Bundle gives you any 8 guides for KSh 500.
About This Guide
The farm that keeps records is the farm that grows
Most small farms in Kenya lose money they never see: feed bought twice, sales never collected, enterprises that look busy but earn nothing. This guide shows what records to keep and why, how to set up a simple system on paper or in the AgriPlan app, how to cost each enterprise properly, how to build a budget, and how good records win loans and contracts.
How to use this guide
- Read Chapters 1 - 2 to see why records matter and what to keep.
- Use Chapter 3 to set up your system, on paper or with AgriPlan.
- Use Chapters 4 - 5 for day-to-day production and money records.
- Use Chapters 6 - 7 to cost your enterprises and build a budget.
- Use Chapter 8 and the sheets in Appendix A to turn records into decisions.
What You'll Learn
- 1Why Keep Farm Records?
- 2What Records to Keep
- 3Setting Up Your Records
- 4Production and Activity Records
- 5Money Records: Cash Book, Sales and Expenses
- 6Costing: What Does It Really Cost?
- 7Budgeting for the Farm and the Season
- 8Using Your Records: Reports, Loans and Tenders
Also inside: A: Record Sheets and Templates; B: Quick Reference.
September 2026
Sample Pages
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